Office Manager/Bookkeeper

Assist the President/CEO in conducting the business of and pursuing the mission of the Bloomingdale Chamber of Commerce of supporting local businesses. 

Primary Responsibilities

Membership Relations: database management, processing applications, answering inquires, tracking member contact updates and new member on-boarding.

Bookkeeping: processing all AP/AR including dues investments, event invoicing, credit card processing, collections and preparing of deposits.  Reconciling and regular reporting, invoicing memberships.

Event Coordination & Marketing: Assist with details of events, attend events to assist with check-in and cleanup, greet members, create and distribute Chamber event notices, track reservations and attendance, send eblasts and committee notices.  

Administrative Duties: Greet visitors, answer phone, provide member referrals. Coordinate general correspondence. Oversee incoming and outgoing mail. Maintain Chamber office, financial and event files. Order supplies, office upkeep and copier maintenance. Coordinate New Resident Chamber Bags. Facebook referrals. Manage the Leads ONE group attendance and track leads. Coordinate Scholarships and other duties assigned. 

Qualifications:  High school diploma required; college preferred.  Minimum 3-5 years of relevant administrative experience in small busy office. Experience with Accounts Payable and Receiveables. Experience with QuickBooks.  Prositive attitude. Dependable. Works independently. Takes initiative. Professional. Strong interpersonal skills, Strong verbal and written communication skils. Solid attention to detail. Knowledge of Microsoft Office programs. Contant Contact, social media and Quick Books on-line.

Benefits: Starting compensation of $18 per an hour. Flexible work schedule of approximately 25 hours per week Monday-Friday 9:00 am 5:00 pm (negotiable). Occasional extended hours for events. Variety of work remains interesting and challenging. Strong connection to the community.

How to Apply: Send resume and cover letter to Cindy@BloomingdaleChamber.com with Office Manager in the subject line.  Applications are being accepted until a person is hired. This is a part-time position of 25 hours a week with a starting pay of $18-$20 per hour depending on experience.