Office Manager/Bookeeper

Part-time position of 20-25 hours per a week, 3 days per week.  

POSITION:               Office Manager
 
REPORTS TO:         President and Chief Executive Officer
 
POSITION FUNCTION:   To assist the President/CEO in conducting the business of and pursuing the mission of the Bloomingdale Chamber of Commerce of supporting local businesses.
 
PRIMARY RESPONSIBILITIES
Member Relations (25%)

• Membership database management (ChamberMaster training provided)
• Processing applications and answering inquiries to address members’ needs
• Tracking member contact updates
• New member on-boarding

• Processing all AP/AR including dues investment and event invoicing, credit card processing, collections, and preparation of deposits
• Reconciling and regular reporting
• Invoicing membership

• Assist with details of events (i.e. locations, menus, programs, registration, etc.)
• Attend events as determined  (early morning, evening opportunities may arise)
• Create and distribute Chamber event notices
• Track reservations and attendance
• Send Chamber and member e-blasts, committee notices, etc.
• Assist with development and distribution of Chamber news and social media promotions

• Greet visitors. Answer telephone inquiries and provide member referrals
• Coordinate general correspondence. Oversee incoming/outgoing mail
• Maintain Chamber office, committee, and event files
• Order supplies, office upkeep, copier maintenance
• Coordinate the New Resident Chamber bags
• Facebook Referrals
• Manage the Leads ONE group attendance and track leads
• Coordinate Scholarships
• Other duties as assigned

• High school diploma required. College preferred.
• Minimum of 3-5 years of relevant administrative experience in a small, busy office.
• Positive attitude. Dependable. Works independently. Takes initiative. Professional.
• Strong interpersonal skills. Strong verbal and written communication skills.
• Solid attention to detail.
• Knowledge of Microsoft Office programs required. Knowledge of Publisher, ChamberMaster, Constant Contact, and social media outlets beneficial.
• Experience with Accounts Payable and Receivable required. Knowledge of and experience with QuickBooks preferred.

• Compensation is $18-$20 per an hour based on qualifications with a review at 3-6 months.
• Flexible work schedule of approximately 25 hours per week between Monday thru Friday, 9:00 am – 5:00 pm (negotiable); Occasional extended hours for events.
• Variety of work remains interesting and challenging.
• Strong connection to the community.